Arx has integrated electronic authorising and charging modules with options to allow on-line (Web and Point of Sale) and batch authorising of credit cards. Before a credit card sales order can be released for picking, the card is validated for the amount of the purchase, the address of the purchaser and the CV2 security code. If the order passes all of these tests, the sales order will be automatically released; orders that fail can be automatically emailed to a nominated user for action. Staged credit card monthly payments, with carefully controlled access from sales order processing, are also available.

Arx supports an unlimited number of companies which by default act as a separate system, each with their own settings. Various data files (customers, stock etc.) can be configured as common if required and SQL access can be across more than one company.

Arx handles unlimited currencies with separate rates for sales and purchases. Credit card processing can be in any of the configured currencies that the user’s merchant services provide.

Arx has unlimited, user defined VAT codes to cope with legal requirements. Detailed or summary VAT reports are available for current and past periods. The VAT calendar is flexible and can be amended retrospectively. Fully audited postings from sales and purchase ledgers, sales order processing and purchase invoice / goods inwards matching are maintained. Products can be assigned commodity codes for the production of EEC VAT reports.

Arx supports several head office / branch / delivery point hierarchies with consolidated payment reconciliations. The highly-optimised database makes handling large accounts fast and responsive. Detailed customer notes and credit control facilities with standard letters and exception reports keep this area under tight control. The sales ledger is fully integrated with sales order processing, credit card processing, nominal ledger and cash book, and is equally at home with either B2B or B2C relationships.

Automated supplier payments and cheque printing keep administration to a minimum. Purchase invoices can be processed manually or approved by matching up with goods inwards bookings. A watertight, paperless approval system prevents any unauthorised expenditure or payments without grinding the process to a halt. Purchase orders can be raised by nonauthorised staff but can only be made active by an authorised signatory’s electronic approval. Approval limits can be specified down to supplier level. Goods Inwards can only book in approved purchase orders and purchase invoice matching ensures only approved deliveries are paid within strictly controlled limits. Arx’s integrated messaging allows authorised signatories to approve purchases even if offsite.

Complete audit trail down to individual postings can be drilled down either from a nominal account or an original document such as an invoice, making external auditing quick and painless. In keeping with the other ledgers, Arx allows multiple periods to be kept open for posting. Periods can be locked to prevent posting but this is reversible and a period can be reopened for final adjustments and closed again.

Bank accounts and other cash repositories can be nominated as cashbook accounts. All transactions are logged and presented for reconciliation with bank statements. Fully integrated with the nominal ledger, customer and supplier payments. Postings can also be made directly into a cashbook.